wedding videography contract
A wedding videography contract is an agreement between the videographer and the client who hires them to shoot and edit a video of the wedding.
Wedding videography is an integral part of any wedding. The most important day of the life of a bride and a groom is worth keeping as a record so that they can look back and cherish those memories again anytime later in their life.
What is a Wedding videography contract?
As a wedding videographer, you are a special part of the wedding couple’s day. Capturing video footage is just as important as the photographs that get taken of the couple and their wedding party.
Wedding videography has become increasingly popular over the years as video quality has improved and advanced.. That’s a lot of money for a single supplier so your clients are going to have high expectations from the beginning.
A wedding videography contract is an agreement between the videographer and the client who hires them to shoot and edit a video of the wedding. This contract will often detail the wedding couple’s requests on desirable shots they’d like included and othe relevant requirements.
As a freelancer, this contract will also include the costs of your services and any relevant clauses.
What to include in the Wedding videography contract
When creating a wedding videography contract, there are some key things that are important to include. This help ensures both you and the client you’re working with knows exactly what to expect.
Here are some must-haves to include in a wedding videography contract template.
Basic contact details and agreed package prices
When drafting up a wedding videographer contract template, you’ll start with the basic contact details. This is your contact details, such as your name, address and business details where applicable.
You’ll also want to get your client’s information so that this can also go on the document too. Make sure that both contact details are present and correct for both parties.
The agreed package price should also be highlighted in this section. As a wedding videographer, you might have a number of different packages, so it’s important to clarify which one the client is receiving. Make sure to double check this as you don’t want to go offering packages that are worth a lot more than the agreed price!
Be clear on what’s included in each of the packages on the wedding videography contract also. You might already have it detailed on your website or portfolio, however it’s worth reminding the clients and having it written into the contract.
The deliverables as a wedding videographer
Another essential element in your wedding videography contract template is your deliverables as a supplier. Your services as a videographer might be different from others within your field. That’s why it’s important to detail everything you’ll be providing to your clients.
Before you do this, it’s worth sitting down with the wedding couple, whether it’s in-person or remotely to understand what it is they’re after. There might be limitations to what you can do or there may be upgrades/upsells that you can provide as part of the service overall.
When writing your wedding videography contract, it’s good to relate your deliverables to the location of the wedding ceremony and wherever the reception is taking place. For example, you may want to understand the wedding couple’s requirements for each of these venues in terms of footage.
A loose timeline or plan of the day
It’s not something that has to be entirely accurate but it might be worthwhile putting in a timeline or plan of the day. As a wedding videographer, you have a role to play and it can be handy for the client to know what you’ll be doing throughout the duration of your time at the wedding.
This can be helpful for the wedding couple to plan accordingly and to have a good idea of what to expect from you when the big day arrives.
Wedding videographers like photographers require structure and so it’s good to put a loose timeline in your wedding videography agreement.
In order to ensure you’re paid on time, it’s a good idea to lay out your payment expectations for the client. Typically there’s a deposit that needs paying and then usually the final balance is paid three to six months prior to the wedding day.
However, you may choose to operate slightly differently and so it’s worth beating to the tune of your own drum when including this in your wedding videographer contract template.
Make sure you incorporate this into your wedding videographer contract, especially as wedding couples will have a lot of expenditures that they’re committed to closer to the day itself. You want to ensure they pay on time and if not, you have a payment agreement in place to chase for late payments.
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